Company description

Ocorian is one of the largest providers of fund, corporate and private client services in the market, recognised by our clients and the industry for exceptional client service and value and known for strong and sustained growth. We have five core service lines: Global Funds, Capital Markets, Corporate Services, Private Client, and Regulatory & Compliance.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 20 locations; this scale offers all our people significant opportunities to develop their knowledge and skills and to progress their careers.

More about Ocorian

What’s In It For You

Competitive salary
We are hybrid working
Flexible working hours
Pension
Private medical insurance
Dental plan
Life assurance
Income protection & Critical illness

Job Description

To be the first point of client contact on day to day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio (mainly Luxembourg Funds).

Main responsibilities

Assisting clients to prepare/review draft and legal documents, from A-to-Z full company life cycle with support of the supervisor
Liaising with internal parties and also authorities, notaries, lawyers and any other external parties
Organizing board meetings and drafting/review board minutes and resolutions with support of the supervisor
Preparation/review of board packs, coordination of board and shareholder meetings.
Attendance at client board meetings and preparation/review of minutes
Provide assistance in the context of constituting new entities and liquidations, and also draft/review legal documentation
Supervising the collection of signatures of documents and the maintenance of the files of client companies in accordance with the procedures
Ensuring the supervision of the following-up of the day-to-day recurrent operations, client requests and attending the periodic clients’ calls
Ensuring adherence to the use of internal tools and compliance with Ocorian policies and procedures at all times and participate in their ongoing development
Ensuring compliance with regulatory requirements
Preparing/reviewing and filing the mandatory requisitions with the trade register
Assisting the supervisor, providing daily support as requested

Qualifications Required

Bachelor's degree in law/business administration (at least) and/or experience as senior corporate officer / any other training certifications in the legal field will be a strong advantage in your application.
Fluency in English (written and oral), with any other language (French, German,…) being considered as an advantage
2-4 years of experience in the same field in Luxembourg (fund’s sector, in particular in corporate matters)
The ability to work independently and capable to prioritise tasks as appropriate
The ability to work under a certain level pressure and meet deadlines
Strong organisational and time management qualifications, attention to details and ability to work methodically and accurately
Flexibility, energy and enthusiasm
Team spirit

Knowledge, skills and experience

Professional manner, demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
Comprehensive understanding and technical knowledge of funds’ administration
Strong interest in financial services/working within a regulated environment (CSSF)
AML knowledge will be an advantage
Strong IT skills
Ability to draft and review legal documents
Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor
Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of records
Problem solving – being able to review the situation and determine an alternative course of action to achieve the desired goal